Privacy policy on the processing of personal data
within the framework of the International Conference on Complexity and Topology in Quantum Matter CT.QMAT24
For what purposes is personal data to be processed?
All participants' details collected in the registration form are processed internally for the purpose of registration, organization and accounting of the conference. In addition, data in the contact form will be processed for contact purposes (public relations).
Who is responsible for data processing and whom can data subjects contact?
Dresden University of Technology
Contact person: Dr. Alina Markova
Institute of Theoretical Physics
Cluster of Excellence ct.qmat
E-Mail: alina.markova@tu-dresden.de
Phone: +49 351 32282
Dresden University of Technology
Data Protection Officer
Mr Jens Syckor
01062 Dresden
E-Mail: informationssicherheit@tu-dresden.de
Phone: +49 351 463 32839
What is the legal basis for processing personal data?
The legal basis for data processing for the above-mentioned purposes is Art. 6 para. 1 subpara. 1 lit. a and, if applicable, Art. 9 para. 2 lit. a GDPR (consent). The requirements of Section 12 of the SächsDSDG for the processing of personal data for research purposes are observed.
What personal data is processed?
The personal data from the registration forms or from the contact form will be processed.
How long is it stored?
Your data will be stored for at least five years. Your data will remain with ct.qmat (Institute of Theoretical Physics) or the Directorate Budget and Purchases at TU Dresden insofar as this is necessary for the internal settlement of costs.
The data will be stored for 10 years to comply with statutory storage periods.
The personal data from the contact form will be processed until you revoke your consent.
Is personal data transmitted to third parties?
A data processing company, which is contractually bound to TU Dresden, will be assigned to the technical provision of the registration for the event or for the contact form.
No other transfer of personal data to third parties will be made unless you are explicitly asked for your consent or TU Dresden is legally obliged to do so.
What are the basic rights of data subjects?
Voluntariness and revocation (Art. 7 para. 3 GDPR)
The provision of personal data is voluntary for digital distance examinations. Consent can be refused or revoked at any time informally and without giving reasons to the person responsible. Unless processing is permitted by another legal basis (in particular § 7 SächsHSPersDatVO), your personal data will no longer be processed upon receipt of the revocation. The lawfulness of the processing carried out on the basis of the consent until the revocation remains unaffected by this.
Right to information (Art. 15 GDPR)
You have the right to request information about the data processed about you and the possible recipients of this data at any time. You are entitled to a reply within a period of one month after receipt of the request for information.
Right to rectification, erasure and restriction (Art. 16-18 GDPR)
You may at any time request TU Dresden to correct or erase your personal data or to restrict processing.
Right to data portability (Art. 20 GDPR)
You may request that the controller(s) transmit your personal data to you in machine-readable form. Alternatively, you may request the direct transfer of the personal data you have provided to another controller, where this is possible.
Right to object (Art. 21 GDPR)
For reasons arising from your particular situation, you may also object at any time to the processing of personal data relating to you in the context of a digital on-site inspection. Provided that the legal requirements are met, your personal data will subsequently no longer be processed.
Right of appeal (Art. 77 GDPR)
You can contact the TU Dresden data protection officer at any time (see above) as well as the competent supervisory authority for data protection in the event of a complaint pursuant to Art. 77 GDPR.
Competent supervisory authority:
Saxon Data Protection Commissioner and Transparency Officer
PO Box 11 01 32
01330 Dresden
Tel.: +49 (0) 351 85471 101
E-mail: post@sdtb.sachsen.de
Note: To exercise your rights, it is sufficient to notify the responsible office (see above) in text form (letter, e-mail or fax) to Dr. Alina Markova (see above). However, the exercise of the rights only has an effect if the processed data makes it possible to identify you personally.